Planning a corporate event comes with its share of challenges – you are under a unique kind of pressure, after all, since the success of the event lies on your shoulders. But while planning a corporate event could be difficult, it doesn’t mean you can’t do it and do it right. If you’re tasked with planning a corporate event, you can still plan it well without ‘losing your cool’. Here’s how you can plan for and prepare the best corporate event ever.
Any corporate event planner will tell you that it’s wise to start as early as you can. The earlier you start, the better because then you will have time to iron out whatever issues pop up before the event date. Also, when you plan a corporate event, you will have to wait around for guests’ responses and confirmations, and this can take time. If you start early, you can send out invitations early as well and receive the confirmations you need well in advance.
Lists are your best friend
Party planners and experts such as the party planners from Oxfordshire’s Oasis Events rely heavily on lists. Lists are your best friend, not only because they help you separate the process of planning into manageable segments and categories, but also because they can help you keep track of what you have already done and what you still need to do. When making your lists, don’t forget to assign deadlines to each task as well. There is also a particular matrix which you can make use of: categorise each task according to not urgent but essential, urgent but not essential, urgent and essential, and not urgent and not essential. This way, you can efficiently prioritise what you need to do without succumbing to all-out panic.
If you can, try to seek help from your colleagues as well. Better yet, why not create a special team to help you tackle the event? When choosing people for your event team, select those with varying skill sets. The team can then help you with a range of tasks, from determining the budget to preparing invitations and even making sure everything is spic and span after the event.
Think carefully about your venue
One thing which can make or break your corporate event will be the venue. When you are looking for a venue, it’s essential for you to consider different factors. One factor is the capacity of the place, and another is the venue’s location. Is the location accessible, for instance, and can your guests easily go to the place by public transport? If not, you may want to consider overnight accommodation or chartering a bus or coach. Another aspect you should think about is the venue’s facilities. How is the venue’s public address system? You may need equipment for presentations, live entertainment, and speeches as well. Also, consider the venue’s flexibility and, of course, its aesthetic appeal.
There are, of course, other factors which can affect the success of your corporate event, including the theme, the food and drink, the entertainment, and the security. When you consider all these aspects and make sure everything is according to your expectations, your event should be one to remember.
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