Determining the Best Video Conferencing System for Your Company’s Needs

What is the Best Video Conferencing System for your company's needs?

Photo by CC user Fuelrefuel on Wikimedia Commons

But with all of the different choices out there, it can be tough for business owners to decide just which solution they should invest in for their employees’ needs. How do you determine exactly which online meeting system is the best for your company? While it will differ from enterprise to enterprise, there are certain questions that can apply to any business in any field, and of any size. In this article, we will share with you a few of those important questions that you should ask before you take the dive and shell out money for the best video conferencing system money can buy.

Do You Need a Copy of Every Meeting You Have Ever Held?

There are certain plans that only provide you with the service to hold meetings over the internet. Some go a step further by allowing you to record your meetings live, and storing them on the cloud so that you can have easy access to them later. But here is a tip for you: while it can be much more convenient to just rely on a video recording or type up your notes on your laptop as you go along, it might actually be better for everybody involved in a meeting to take down their notes using a good old pen and paper. Why is that? According to an article by Cindi May on the Scientific American, found that students who wrote rather than typed up their notes learned more than those who relied on their computers for taking down notes. The same can be applied to the business sphere. Besides, writing with a pen on a notebook will usually produce a lot less noise than clacking away at a keyboard, especially if all of you are going to be typing at the same time.

Is Your Company Going to Expand, or Are You Gong to Stay Small?

Whether we like it or not, the fact of the matter is that the economy can be quite volatile. We can never quite predict if a major event will affect how much profit a certain industry will bring in. This is especially true for start-ups who have been in the business for only a few years and are still trying to make a name in the business world. In this type of situation, the best thing to do is to look for video conferencing systems like BlueJeans that can easily be scaled up and down according to your company’s size. That means you will not be stuck paying for a plan that covers a hundred employees if you find that you have had to shrink down to less than half of that number. At the same time, should you eventually need to add more people to your company’s roster, then it will be incredibly easy for you to make the call and add more people to the service that you have chosen. It is important to be flexible in this day and age.

Are You Looking for a Service That Offers the Best Security?

If you are going to be having meetings about very sensitive data, then you may want to make sure that you invest in a system that has only the latest in terms of security updates. This is especially true in light of the many breaches that have already occurred in the past few years. According to an article by Larry Ponemon for Security Intelligence, data breaches are now something you can expect to have to account for in what is now dubbed the “cybercrime era.” A single piece of information leaked and handed over to the wrong people could cost your company potentially hundreds if not thousands of dollars in terms of damages. This is even more so if your company deals with handling the very private data of your clients and customers. Some of the top businesses that have been targeted are those in the healthcare, technology, and finance sectors. That is why you should not only teach your employees how to safely conduct their meetings, but make sure that whatever platform you have bought has implemented several layers of security measures as well. 

The Takeaway: Think About What Matters the Most to Your Company

While there are a lot of things for you to consider when choosing a communications system to implement throughout all of your departments, it all just comes down to identifying what really matters the most to your business. Is it security? Is it convenience? Is it a high quality of service? Whatever you ultimately decide on, make sure that you sign up with a partner company that can provide you with the technology that can serve you with those needs in mind. We hope you find the best service for your needs, and we wish you the very best of luck on your search!

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